Project & Admin Coordinator

hace 4 días

Lima Metropolitana, Perú NovaTech, LLC A tiempo completo

The Project and Accounting Clerk is a vital role responsible for handling key operational and clerical financial functions. This position executes customs compliance, shipping logistics, customer correspondence, invoicing, accounts payable and receivable, and performs various administrative duties to support the organization's objectives. The ideal candidate is detail-oriented, organized, and capable of balancing multiple responsibilities in a fast-paced environment.

Key Responsibilities:
  1. Customs and Shipping Coordination:
    1. Prepare and manage documentation for customs clearance and shipping requirements.
    2. Liaise with freight forwarders, carriers, and customs brokers to ensure smooth and timely deliveries.
    3. Monitor shipping schedules and resolve any issues related to delays or compliance.
  2. Customer Correspondence and Support:
    1. Serve as the primary point of contact for customer inquiries regarding orders, shipments, and billing.
    2. Proactively communicate order statuses, shipment updates, and resolve customer issues.
    3. Maintain a professional and customer-focused demeanor in all interactions.
  3. Invoicing and Accounts Management:
    1. Generate and distribute customer invoices accurately and on time.
    2. Process accounts payable, ensuring timely and accurate payments to vendors.
    3. Process accounts receivable, monitor aging reports, and follow up on overdue accounts.
  4. Administrative Duties:
    1. Maintain organized records for all financial and project-related documents.
    2. Support project management by coordinating schedules, tracking deliverables, and ensuring deadlines are met.
    3. Assist in preparing financial reports, budgets, and reconciliations as needed.
    4. Perform other administrative tasks, including data entry, file management, and office support.
    5. Maintain and add entries to the ERP system Microsoft GP.
Qualifications:
  1. Bilingual: Spanish & English
  2. Education: Associate's or Bachelor's degree in Accounting, Business Administration, or a related field preferred.
  3. Experience: 2+ years in a similar role, with experience in accounting, logistics, and administrative support.
  4. Skills:
    1. Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
    2. Strong organizational and multitasking abilities.
    3. Excellent communication skills, both written and verbal.
    4. Familiarity with customs and shipping processes is highly desirable.
  5. Attributes:
    1. High attention to detail and accuracy.
    2. Ability to work independently and as part of a team.
    3. Problem-solving mindset and proactive approach to tasks.

Resumen del trabajo:
El Coordinador de Proyectos y Contabilidad es un papel vital responsable de administrar y racionalizar las funciones operativas y financieras clave. Este puesto supervisa el cumplimiento aduanero, la logística de envíos, la correspondencia con los clientes, la facturación, las cuentas por pagar y por cobrar, y realiza diversas tareas administrativas para respaldar los objetivos de la organización. El candidato ideal es detallista, organizado y capaz de equilibrar múltiples responsabilidades en un entorno acelerado.

Responsabilidades clave:
  1. Coordinación de Aduanas y Envíos:
    1. Preparar y gestionar la documentación para el despacho de aduanas y los requisitos de envío.
    2. Servir de enlace con los agentes de carga, los transportistas y los agentes de aduanas para garantizar entregas fluidas y oportunas.
    3. Supervise los horarios de envío y resuelva cualquier problema relacionado con retrasos o cumplimiento.
  2. Correspondencia y soporte al cliente:
    1. Servir como punto de contacto principal para las consultas de los clientes con respecto a pedidos, envíos y facturación.
    2. Comunique de forma proactiva los estados de los pedidos, las actualizaciones de los envíos y resuelva los problemas de los clientes.
    3. Mantener un comportamiento profesional y centrado en el cliente en todas las interacciones.
  3. Facturación y Gestión de Cuentas:
    1. Genere y distribuya las facturas de los clientes de forma precisa y puntual.
    2. Procese las cuentas por pagar, asegurando pagos oportunos y precisos a los proveedores.
    3. Supervise las cuentas por cobrar, supervise los informes de antigüedad y haga un seguimiento de las cuentas vencidas.
  4. Funciones administrativas:
    1. Mantenga registros organizados para todos los documentos financieros y relacionados con el proyecto.
    2. Apoye la gestión de proyectos coordinando los cronogramas, haciendo un seguimiento de los entregables y garantizando el cumplimiento de los plazos.
    3. Ayudar en la preparación de informes financieros, presupuestos, y conciliaciones según sea necesario.
    4. Realizar otras tareas administrativas, como la entrada de datos, la gestión de archivos y el soporte de oficina.
    5. Mantener y generar nuevos ingresos en el sistema ERP de Microsoft GP.
Calificaciones:
  1. Bilingüe: Español e Inglés
  2. Educación: Título de asociado o licenciatura en Contabilidad, Administración de Empresas o un campo relacionado preferido.
  3. Experiencia: 2+ años en un puesto similar, con experiencia en contabilidad, logística y apoyo administrativo.
  4. Habilidades:
    1. Dominio de software de contabilidad y Microsoft Office Suite, particularmente Excel.
    2. Fuertes habilidades organizativas y multitarea.
    3. Excelentes habilidades de comunicación, tanto escrita como verbal.
    4. Es muy deseable estar familiarizado con los procesos aduaneros y de envío.
  5. Atributos:
    1. Gran atención al detalle y precisión.
    2. Capacidad para trabajar de forma independiente y en equipo.
    3. Mentalidad de resolución de problemas y enfoque proactivo de las tareas.
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