Spectrum Designs

[I034] Spectrum Designs - Executive Assistant - LATAM

Executive Assistant (Remote – LATAM)

Location: LATAM
Type: Contract (40 hrs per week)

About the Role

Our client is seeking a highly organized and proactive Executive Assistant to support a lean team of three executives, including the Chief of Staff and COO . This role involves attending daily huddles, managing administrative tasks, and ensuring smooth day-to-day operations.

The team includes professionals across different regions, with existing members in the Philippines, such as a Digital Marketer and Graphic Designer . To align with the team's workflow, candidates should be fluent in English and comfortable working within the required time zones.

Responsibilities

- Manage multiple projects and priorities simultaneously.
- Maintain and organize executive calendars, schedule appointments, and set up meetings.
- Draft, edit, and proofread communications, including emails.
- Oversee and manage email inboxes.
- Coordinate meetings, send reminders, and prepare relevant materials.
- Provide administrative support to executives and team members as needed.
- Ensure strong client/customer support with a service-oriented approach.
- Utilize advanced computer skills to optimize administrative processes.
- Maintain a proactive, can-do attitude in handling tasks.
- Perform additional duties as required.

Ideal Candidate Profile

years of experience in executive support, administration, or a similar role.
- Excellent verbal and written English communication skills.
- Strong attention to detail, with exceptional proofreading and editing abilities.
- Strong time management skills and the ability to meet deadlines efficiently.
- Experience using CRMs and project management tools .
- Comfortable with digital tools such as Microsoft Office, Canva, and ChatGPT .
- Prior experience in a growing small business or nonprofit is a plus.

This is an excellent opportunity to work remotely with a dynamic and growing team while contributing to an impactful organization

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