Senior Document Controller

EPCM
- Engineering

**Lycopodium **is currently recruiting for a Senior Document Controller to join our growing team in Lima, Peru.

Reporting to the Principal Designer the Senior Document Controller will be responsible for managing various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission and distribution control.

**The tasks you'll perform**
- Implement the Documentation Management system, including setting-up and explaining rules and procedures to colleagues.
- Control the identification, registration, distribution and retention of client, design, and vendor documentation.
- Implement and maintain procedures, specifications required to ensure the efficient management of all documents throughout the Project lifecycle.
- Develop and contribute to the delivery of improvement initiatives, which support business priorities for continuous improvement.
- Perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
- Validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation as requested.
- Register and file all relevant project documentation in accordance with Company approved procedures.
- Proactively support other team members as required to ensure Project deliverables are met.
- Impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.

**The expertise you'll bring**
- Diploma or equivalent experience in Business or Administration is desired.
- A minimum of 5 continuous years’ experience in document control.
- Experience working in an EPCM environment.
- Well-developed written and verbal communication skills.
- Demonstrate an ability to work autonomously and collaboratively within the document control environment and with colleagues across all business units.
- Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
- Driven and determined to achieve objectives through continued professional development.
- Personal qualities of integrity, credibility and commitment.
- High attention to detail and solid knowledge of the requirements and processes of vendor data.
- Excellent organisational skills with the ability to multitask and prioritise to a high standard of accuracy and professionalism.
- Demonstrated knowledge in the use of an electronic document management system or database such as Sharepoint, ProjectWise, Aconex, etc.
- Strong working knowledge of Microsoft Office software and Adobe.

**The benefits we'll provide**

Lycopodium has a strong company culture focused on career progression and technical skill development. You can expect to be involved in a wide range of large projects whilst working amongst a team of highly skilled professionals.

We recognise that everyone is different and needs may change over the course of your career. That’s why we:

- Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
- Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
- Are undertaking significant people and technology initiatives that will support the workplace of the future.

**Descripción general**:
Responsable de gestionar diversos aspectos del control de documentos, incluyendo la recepción, almacenamiento, recuperación y circulación de documentos, coordinación de revisiones, presentación externa y control de distribución.

**Objetivos**:

- Garantizar la carga, registro, archivo y distribución precisos de la documentación relacionada con el proyecto.
- Supervisar y controlar la transmisión de documentos del proyecto, desde la preparación hasta el archivo, de acuerdo con los estándares regulatorios, así como los de la empresa y el cliente.
- Gestionar y agilizar las entregas y la documentación de los proveedores para garantizar el cumplimiento de los requisitos contractuales.
- Trabajar en colaboración con el equipo de control de proyectos y documentos.

**Responsabilidades**:

- Implementar el sistema de gestión documental, incluyendo el establecimiento y explicación de reglas y procedimientos a los colegas.
- Controlar la identificación, el registro, la distribución y la retención de la documentación del cliente, diseño y proveedores.
- Implementar y mantener los procedimientos y especificaciones necesarios para garantizar la gestión eficiente de todos los documentos a lo largo del ciclo de vida del proyecto.
- Desarrollar y contribuir en la implementación de iniciativas de mejora que respalden las prioridades empresariales para la mejora continua.
- Realizar un análisis constante de la documentación producida para