Receptionist
hace 2 semanas
Main Purpose:
To provide reception services, and assist with administrative tasks of the company.
Knowledge Skills and Abilities, Key Responsibilities:
Job Description:
- Phone calls: Answering and forwarding switchboard phone calls if received.- Welcoming Visitors/Guests /Vendors-
- Guests: Welcome guests; check on the Outlook agenda if registered, guide them to the meeting room and notify arrival to the corresponding employee.- Vendors: Receive all vendors, ask for ID, register them in the Access Book of Reception and notify to Facilities team.- Guests register: Register all guests/visitors who request parking with the building administration.- International/National Courier: Organize, register and coordinate with international courier vendors for envelopes pick up. Report AWB confirmation to all employees and assist with tracking whenever needed. National Courier has to be delivered directly to the agency, according to the delivery location.- Taxi/Remise coordination: Taxi/Remise coordination for VIP only, through CWT or directly through CMV Remise.- Phone Roaming activation: Coordinate with phone operator the roaming activation when Trafigura personnel travel outside Peru.- Visitors Badges: Administrate all Lima visitors’ badges; ask employee´s ID for warranty. Record loans on the spread sheet and control all badges are returned on time to ensure proper stock.- Meeting Rooms Coordination/Booking: Coordination/booking of meeting rooms in case of international requests, as all bookings for internal meetings should be done by each user. Set up through TMS tool all VCs for internal meetings with more than 1 destination. Liaise with IT & Facilities when their support is required.- Register all Invoices: Receive Administrative invoices and register for payment, archive should be done by the Accounting Dep.- Meeting Rooms Booking: Booking of external meeting rooms. Set up through TMS tool all VCs for meetings with more than 1 destination. Liaise with IT & Facilities when their support is required.- Meeting Rooms Organization: Ensure all meeting rooms are always clean and tidy, including preparation of rooms with drinks, stationery, etc., before meeting starts.- Visitors Coordination: Answer all visitors’ requests sending template form (Laptop model, Transport, Seating Preference and Badge)- Contracts signing and sending coordination: Coordinate the signing and sending of commercial and financing contracts to counterparties. Archive original documents.- Admin Tasks: Any photocopying, binding, booklet- Others: Support with employees business cards, translations of documents, certifications with notary, address proof, legalizations, etc. All services requested by employees should have quotations and managers approval before confirming. Share birthday greetings with Lima group addresses.
Key Relationships and Department Overview:
Facilities & Reception Team Lead
-
Receptionist
hace 6 días
Lima, Perú Ndax US A tiempo completoCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time, on-site position for a Receptionist based in Lima. The Receptionist will be responsible for handling front desk operations, including greeting and assisting visitors, answering and directing phone calls, managing appointments, and supporting general office...
-
Receptionist
hace 1 día
Lima, Perú MSL DEL PERU SAC A tiempo completoEn **MSL del Perú **nos encontramos en la búsqueda de nuevos talentos para cubrir la posición de **" Receptionist ".** **Formación académica**: - Profesional titulado y/o egresado en las carreras de Administración, Secretariado ejecutivo y/o carreras afines. - Inglés intermedio/avanzado - Residir en distritos aledaños a Magdalena del Mar....
-
Need a English-speaking Virtual Receptionist
hace 1 semana
Lima, Perú Proffer A tiempo completoJob Description: We are looking for virtual receptionists to handle inbound phone calls. You will be answering customers questions, scheduling appointments, and providing notes after each call. You will need to have great English speaking skills, excellent phone etiquette, and extensive experience working as a receptionist or as a call center agent. You will...
-
Legal Receptionist
hace 5 días
Lima, Perú Bionic Talent A tiempo completoAbout the client:Our client is a boutique personal injury law firm that focuses on providing a high-touch, personalized experience. They prioritize exceptional customer service and empathy, ensuring every client feels supported from the very first interactionAbout the role:Our client is seeking aLegal Receptionist, fluent in both Spanish and English, who...
-
3. Remote Receptionist
hace 1 día
Lima, Perú ConciergeElite A tiempo completo**_Currently not hiring in the U.S at this time_** **Join Concierge Elite as a Remote Receptionist!** **About Us**: Concierge Elite is a leading provider of talented receptionists for medical and veterinary clinics across the U.S. and Canada. Our team members excel in customer service, sales, and administrative support, with expertise spanning veterinary...
-
Administrative Assistant/receptionist
hace 1 semana
Lima, Perú Sophilabs A tiempo completo**⭐️ A Typical Day** An Excecutive Assistant supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Control of settlement of salaries and payment to personnel - Control invoice expirations and document updates - Troubleshoot and identify issues as fast as possible and causes of...
-
Front Desk and Patient Intake Coordinator
hace 2 semanas
Lima, Perú Vertu Agent A tiempo completoAbout Us: At Vertu Agent, we are a high-performance, client-focused firm operating across several industries. We combine innovation, professionalism, and collaboration to deliver exceptional service. Our teams are empowered with the resources, training, and autonomy to exceed client expectations while growing professionally.Our Culture: We prioritize...
-
Asistente de Gerencia
hace 2 semanas
Lima, Perú Msl Del Peru Sac A tiempo completoEn MSL del Perú nos encontramos en la búsqueda de nuevos talentos para cubrir la posición de " Receptionist".Formación académica :Bachiller y/o egresada en las carreras Administración , Secretariado , y/o otras carreras afines.Inglés intermedio (Deseable)Requisitos :Experiencia mínima de 1 año en el puesto.Vivir en zonas aledañas al distrito de...
-
Trainee Payroll Assistant
hace 1 semana
Lima, Perú Sophilabs A tiempo completo**⭐️ A Typical Day** A Trainee Payroll Assistant supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Control of settlement of salaries and payment to personnel - Control invoice expirations and document updates - Troubleshoot and identify issues as fast as possible and causes of...
-
Recepción de llamadas, Ingreso directo
hace 2 semanas
Lima Metropolitana, Perú MDY Contact Center A tiempo completoSomos MDY, empresa Call Center con 27 años de experiencia en el rubro de las telecomunicaciones. ¡Únete al Team MDY Customer Experience! ¡Sé parte de algo extraordinario! Estamos buscando personas que sean únicas en el área de atención al cliente. Si te gusta trabajar en un entorno dinámico y colaborativo, ¡esta es tu oportunidad. Posición ATC...
