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Procurement Associate

hace 3 semanas

Lima, Perú UNFPA A tiempo completo

**The Position**:
The United Nations Population Fund-UNFPA Peru in its X Country Program 2022-2026, establishes products, strategies and activities in five large areas, in coordination with different institutions of the central government and sub-national governments. To fulfill the work plans and established goals, a Procurement Associate is required to lead the purchasing processes in the country office.

The Procurement Associate is responsible for supporting the effective management of UNFPA program activities in the procurement areas, demonstrate a customer
- and results-oriented approach to interpreting standards, procedures and guidelines; will provide quality services in the procurement, management and supply chain administration processes and will provide support and guidance to the programme and project team of the UNFPA Office in Peru

You will report to the Administration and Finance Associate,

**How you can make a difference**:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

**Job Purpose**:
The Procurement Associate delivers quality services in procurement to internal and external clients, mastering all relevant rules, guidelines, processes, and procedures; providing support and guidance to the Country Office and UNFPA supported programme and projects.

**You would be responsible for**:
**a) Supervises, executes and coordinates procurement activities**
- Ensures the timely and proper preparation of procurement plans for the office and projects, as well as monitoring their implementation.
- Analyzes purchasing requirements and needs, communicates with requesters to ensure correct information entered the ERP system, clarifies specifications and terms of reference by defining the appropriateness of products, delivery requirements, and the dates on which they will be delivered.
- Processes purchase documentation and forms for transactions under USD 5,000.00 (shopping), quotation requests, proposal requests, and bidding invitations. Assesses proposals, potentially negotiating with suppliers, to ensure selection of the most cost-effective and high-quality options. Compiles files for submission to either the UNDP Local Contracts Committee or the UNFPA Contract Review Committee, as required.
- Processes and issues purchase orders and contracts within and outside the UNFPA system and/or ERP. Ensures timely and appropriate tracking of pending purchase orders in the system. Ensures timely corrective actions on purchase orders where budget verification or other issues are necessary.
- Ensures delivery timelines match purchase orders by closely monitoring the process. Communicate with suppliers and requesters to address potential delays and maintain agreed-upon dates.
- Reviews and validates invoices and contacts finance personnel and/or the supplier involved to guarantee and validate the payment process once compliance is met.
- Coordinates with the Supply Chain Management Unit (SCMU) to ensure timely tracking of procurement on behalf of the country office or external clients (so-called Third-Party Procurement).
- Tracks suppliers' delivery timeliness, product quality, and commercial viability to assess performance.
- Ensures the implementation of adequate monitoring and control of contracting processes.
- Develops and manages the supplier registry, development of supplier selection and evaluation mechanisms, quality, and performance measurement.
- Responsible for asset management.
- Presents reports on procurement processes in the country office (CO).
- Maintain an updated directory of the office's regular suppliers.
- Participate and support the OMT Procurement subgroup and activities.

**b) Provides advice and guidance to UNFPA staff, implementing partners and other parties on procurement processes and procedures**
- Follows up on procurement-related queries and requirements submitted by UNFPA staff, implementing partners, and other parties, providing timely responses.
- Comm