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Admin & Accounting Assistant Andean - Defensive Line

hace 4 semanas

Lima, Perú Red Bull A tiempo completo

**Company Description**:
Execute the administrative processes for the country and provide first level support to the Andean team. Deliver and manage relevant business information to all functions and budget owners.

**Accounting**

Submit and reconcile expense reports against supporting documents.

Receive, Process & send for approval vendor invoices through the accounting system.

Responsible for invoice registration and purchase orders.

Follow-up of payment to suppliers and reimbursements expenses of the team.

Budget control.

**Fleet**

Coordination of the appointments for optimal maintenance of the corporate fleet.

Support on managing services related to the fleet: insurance, carwash, fuel card and vehicle registration.

Support during the sale process of the fleet: evaluation request, vehicle documentation transfer and service deactivation of the sold vehicles.

Work with HR & Finance to purchase new vehicles according to internal policies.

**Reporting & Controlling**

Build a strong partnership with local team for accurate and timely data collection and reporting.

Distribution of month end closing information of all Andean countries.

Review and validate of any deviations to the group controlling and accounting guidelines.

Make sure that all the internal controls and policies are being applied in the countries (Travel, Purchasing, Company Car).

**Office Administration & Purchasing**

Take care of the office facilities and make the improvements and requirements needed, accordingly to administrative budget.

General supervision of daily performance of the external services related to the operability of the office: cleaning services, security and recycling.

Maintain complete stock of all office supplies and accuracy of inventory.

Develop relationship with DP teams of the countries to ensure local purchases and other administrative processes.

Research new vendors or deals for specific services according to new requests.

Check basic safety procedures according to Safety Plan of the office.

Travel Agency management and communication.

Keep control and check that travel & entertainment policy guide are being followed.

**Internal meetings and events coordinator**

Support departments and staff on the organization of internal meetings and events: Quotations and request of different options for venues.

Booking and negotiation of the selected venues and hotels/lodging.

**Qualifications**:
Advanced studies in Business Administration or related.

2 - 4 years of experience in admin, accounting or purchasing roles.

Intermediate to advanced English.

Strong coordination and organization skills with attention to detail.

Experience dealing and communicating with senior managers.

Ability to focus on many tasks and requests at the same time.

Ability to deal with sensitive and confidential information in a discreet and professional manner.

Ability to meet established deadlines and work within established processes.

Ability with numerical data and spreadsheets.

Demonstrates good IT skills with Microsoft Office package.

**Additional Information**: