Mace Peru S.a.c Administration Assistant

hace 21 horas


Distrito de Lima, Perú Mace A tiempo completo

The opportunity

Your responsibilities will include:

- Providing secretarial support to the UKDT Programme director including but not limited to, diary management, timesheet submissions, and personal/company credit card expense processing.
- Assisting the UKDT team as needed with administration tasks: typing agendas, meeting minutes, producing documents, briefing papers, and all correspondence.
- Ensuring all correspondence is document referenced as per the UKDT document referencing protocol.
- Managing absence reports, supporting Mace team inclusive of submissions (all visa types) and Interpol certificates.
- Creating presentations for conferences and various other meetings.
- Making basic translation of documents as and when required to support the team (however not for any legal or HR documentation).
- Managing international travel and diary management support.
- Responsible for trip management for UKDT: in-country logistics management, accommodation/transport/sat phone when needed, SCTR insurance coverage, tracker management, and updating (trip reports, payment tracker).
- Managing local supplier payment processing, creating new suppliers, and raising POs via Oracle with invoicing terms per JV company.
- Responsible for event management, organisation of team communication sessions for Lima team and assistance with the client and team building events, BIP and interpreter schedule management, Zoom assistance/interpreter booking.
- Tracking of local and international (Latin-American) public tenders.
- Supporting the Resource Manager with all ad-hoc requests for Mace Peru S.A.C projects.

About you

You have previous experience within the construction/ major programmes or sporting industry; the ability to work within a multi-disciplinary team, business administration qualification or equivalent, be able to meet targets and handle a high-pressure environment, and be fluent in both English and Spanish (spoken and written) is desired.



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