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Professional - Employee File Retrieval & Review Specialist

hace 12 minutos

Lima, Perú GraceMark Solutions A tiempo completo

Position:
Professional - Employee File Retrieval & Review Specialist

Location:
Lima, Peru (Onsite at Miraflores Office, Puente Piedra Mill, and Santa Clara Mill)

Project Duration:
5 Weeks

Compensation:
Monthly rate of PEN

Candidate Profile:

We welcome candidates from both HR and non-HR backgrounds. Ideal profiles include Data Clerks, Records Specialists, Administrators, or any professionals with experience in systematic data and file review. We are looking for immediate joiners available to start promptly.

Job Overview:

We are seeking detail-oriented professionals to support a critical global HR compliance initiative. This role involves the systematic location, organization, and review of historical employee files to ensure data accuracy and regulatory compliance. The specialist will work independently in environments where records may be archived across both physical and digital systems, requiring strong investigative and organizational skills.

Key Responsibilities:

  • Retrieve employee records from various sources, including physical archives, storage rooms, and digital document management systems.
  • Conduct thorough reviews of files for completeness and accuracy against established project guidelines and checklists.
  • Maintain precise logs and documentation to track progress, report status, and note discrepancies for project leads.
  • Collaborate with local HR teams and procurement partners to coordinate access, clarify requirements, and resolve data issues.
  • Proactively identify missing or misfiled documents, employing problem-solving skills to locate information and escalating persistent challenges as needed.

Required Qualifications:

  • Proven experience in administration, records management, data entry, or a similar role requiring meticulous attention to detail.
  • Exceptional organizational skills and the ability to manage tasks independently with minimal supervision.
  • Strong time management skills, with the ability to work efficiently towards deadlines.
  • High degree of discretion and understanding of handling confidential information in line with data privacy principles.
  • Physical capability to handle boxes and files, as the role involves work in various storage conditions.

Preferred Qualifications:

  • Familiarity with HR processes or document types is advantageous but not mandatory.
  • Basic proficiency with Microsoft Office Suite (Excel, Word) and experience with document management systems.

Project Challenges & Environment:

  • High Volume:
    Manage a significant number of employee files, some of which may be decades old.
  • Physical Nature:
    Work will involve retrieving files from diverse storage locations, which may include off-site archives or organized closets, requiring patience and physical effort.
  • Data Complexity:
    Files may be incomplete or inconsistently filed, necessitating a diligent and investigative approach.
  • Deadline-Oriented:
    The project is time-sensitive, requiring effective prioritization and adaptability to meet key milestones.
  • Global Context:
    While working locally, you will support a coordinated global effort, requiring clear communication and adherence to international compliance standards.

Additional Details:

  • Duration:
    This is a temporary, full-time role for an estimated 5-week project timeline.
  • Travel:
    Occasional local travel between designated sites (Miraflores Office, Puente Piedra Mill, Santa Clara Mill) and storage facilities may be required.
  • Tools:
    Primary tools will include project-specific trackers, Microsoft Office, and potentially dedicated document management platforms.