Procurement Specialist – FAO

Procurement Specialist – FAO
POSTULACIÓN
Para mayor detalle y para postular, por favor ingresar a:
Considere por favor que la vacante cierra 16-mar.-2022 bajo horario de New York (2 horas antes de la medianoche en Perú).

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Tasks and responsibilities

Perform operational functions relating to the procurement process, including the preparation of documents related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, attendance at tender opening panel, issuance of Purchase Orders and Contracts, draft amendments and/ or renewals to contracts and service orders under the guidance of the supervisor(s), applying in-depth knowledge of the procurement rules and best practices etc.;
Maintain and monitor database records related to procurement actions undertaken, assigned tenders, and contracts; coordinate collection of statistical information on procurement actions and ensure that information maintained in the relevant systems is accurate and updated;
Coordinate with the clients units, the timely provision of contractual documents for tenders and technical evaluation of tenders;
Participate in meetings with suppliers;
Support knowledge building and knowledge sharing across the office;
Act as focal point for UNGM and Intend (FAO e-tendering tool);
Prepare, review and analyse periodic monitoring reports making recommendations and taking action as instructed;
Maintain a database for established Letters of Agreement and payments made;
Prepare submissions to the Local Procurement Committee (LPC) and the Headquarters Procurement Committee (HQPC);
Prepare requests for ad-hoc re-delegation of authority;
Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
Plan, organize and coordinate delivery schedules involving contact with domestic/international suppliers, ensure information are timely provided to the suppliers for them to provide all import supporting documentation for the customs clearance of the goods on time;
Identify potential sources of supply for goods and services required;
Organize and maintain contract files while ensuring that they contain all the necessary and complete documentation required by the regulations of FAO;
Prepare Report on the status of procurement actions;

Minimum Requirements

University degree or Bachelor’s degree or Higher in Supply Chain management, Business Administration, Procurement, Law or in one of the technical fields where FAO operates (agriculture, animal sciences, agronomy).
At least 5 years’ experience in supply chain, procurement, administration or related area is required.
Working knowledge (Level C) of Spanish and knowledge (Level B) of English.
Good knowledge of the MS Office package, Internet and office technology equipment.
National, Citizen Peru or resident in the country with a regular work permit.