HR Specialist, Latam

hace 3 semanas

Lima Metropolitana, Perú Kennedys Law LLP A tiempo completo

At Kennedys, we believe that we offer a great environment to build and grow your career in a Global firm. With our values at the core, we foster innovation and collaboration in a global setting. If you want to be a part of our distinctive culture and make a difference in the legal industry, we would love to hear from you.

We are looking for a HR Specialist to join our HR team. The successful HR Specialist will provide full administrative support to the LATAM region; having the opportunity to get a full range of HR experience including Operations, Reward, Employee Relations, Recruitment, Graduate Recruitment and Learning & Development.

This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual with a global mindset looking to continue their career in HR working with a supportive team and culture.

Team

Kennedys HR team supports the firm around the world with all people related matters.

The HR areas that we have specific responsibility for are: Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact and Diversity, Equity and Inclusion) Policies and Operations, Reward and HR Systems.

The HR team has a Global team based in London, and Regional teams supporting the different regional teams in UK, APAC, EMEA, US and LATAM. In the case of the LATAM Region, the HR team works out of Miami and has support from the office managers in the different operations in Mexico, Colombia, Peru, Chile and Argentina. This role will be based in either Lima and will report to the Regional HR Manager based in the US.

Key Responsibilities
  • Provide general administrative support to the HR team and business
  • Monitor and respond to relevant and general HR queries
  • Ensure timely responses to requests from internal and external stakeholders
  • Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
  • Actively participate in HR projects
  • Identify/highlight areas of improvement for processes and systems for the region
  • Maintain, control and update the global HR database, producing reports when required. Ensuring data is accurately inputted and maintained on HR systems
  • Establish and maintain accurate e-filing and storage systems
  • Produce and maintain the HR process and procedure documentation
  • Constantly look to improve, maintain and update the HR intranet pages
Recruitment
  • Liaise with the recruitment team, partners/managers, agencies and direct candidates to arrange interviews
  • Guarantee a great new joiner process is in place:
    • Prepare offer letters and contracts for potential new joiners and monitor the return of those signed documents and any other relevant documentation requested
    • Conduct and monitor the new joiner screening process ensuring reports are generated from the third party background screening provider in accordance with SLA's
    • Ensure new joiner information is accurately entered into the HR database and kept up to date as required
    • Maintain and coordinate the new joiner process liaising with the relevant Business Services departments, and the hiring managers
  • Create new joiner e-files for inclusion in the e-filing system
  • Maintain and update the applicant tracking system (ATS) with information on all external and internal candidates. Produce accurate new joiner and recruitment reports when necessary
  • Prepare all recruitment invoices for approval using the correct budget codes and authorisation process
Reward
  • Maintain and update global HR database with benefits information
  • Assist with international policy research.
  • Support the salary review cycles
Business Partnering (BP)
  • Assist with the application of Global policies in place and produce documentation in relation to maternity, paternity, secondments, leavers, salary certificates, flexible working and changes to terms and conditions of employment
  • Assist with disciplinary and grievance meetings, ensuring the Firm's core values are adhered to
  • Assist with the administration for external and internal secondments in our international offices
  • Assist with the leaver process
  • Contribute to BP projects and initiatives including restructures, salary review, career structures, contractual changes and the implementation of new policies.
Learning & Development (L&D)
  • Help administer training delivered by internal stakeholders and external providers, the L&D team and online programmes.
  • Support promoting the L&D curriculum for our different employee groups
  • Help administer the requests for qualification sponsorship.
Early Careers
  • Reply to queries regarding applications and the recruitment process.
  • Arrange interviews with the Teams/Divisions and liaise with candidates
  • Prepare offer letters and contracts for new Trainees and Trainees upon qualification
  • Assist with designing content for presentations for virtual events as well as open days
  • Assist with the mid-term and end of seat appraisal process
Required Experience
  • 2+ years as an HR Analyst, HR Specialist or similar roles
  • Global mindset and previous experience working in a global organisation is preferable
  • Excellent written and verbal communication skills
  • Good level of IT literacy and numeracy skills
  • Ability to work at speed and balance a wide range of activities at any one time and at short notice
  • Strong attention to detail and ability to work under pressure.
  • English and Spanish language skills are essential requirements for this role
  • Skilled in Microsoft Office

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

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