Facilities Specialist Sr
hace 7 meses
**The Role**
- Perform duties connected to office space management and facilities services team management
- Provide support to health and safety audits.
- Manage supplies and vendors.
- Manage new vendors registration and invoicing process.
- Manage soft and hard facilities services on site
- Work with building management and office management to arrange repairs and maintenance.
- Supervise real estate projects.
- Maintain up-to-date Emergency Procedures and business continuity documents; assist with Emergency Notification System tests, registrations, and records.
- Assist with on-boarding of new colleagues, including IT requirements and other Service Now tasks.
- Manage emergency response for business continuity on site.
- Help manage business records, e.g. update file management systems.
- Perform other Facilities Services duties as assigned by the Facilities Services Leader/Manager.
**The Requirements**
- Exceptional customer service skills
- Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person
- Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency
- Reliable and punctual
- Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively
- A strong focus on detail and accuracy of work
- Strong time management skills
- Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate
- Good knowledge of Microsoft Office suite and Outlook
- Knowledge of AV equipment and limited technology in a meeting environment
- 5+ years experience in a professional office environment providing general office and/or facilities support
- May occasionally require additional commitment outside of normal business hours
- High School diploma, certificate or official equivalent is minimum education required
- Budget and invoicing management skills
- Corporate car management skills
- Corporate customer service platform support skills
- Health and Safety skills
Equal Opportunity Employer
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