Project Assistant

hace 2 semanas


Lima, Perú PROGRAMA DE LAS NACIONES UNIDAS PARA EL DESARROLLO A tiempo completo

The project administrative assistants will assist the programme unit and report to the head of the unit in the following:
Support the programme unit in day-to-day administrative aspects of UNLIREC’sprogramme activities
- Organize official receptions, meetings, etc., handling all necessary arrangements(e.g. room reservations, guest/participant lists, invitations, catering, seatingarrangements, background documentation, special equipment, etc.)

2. Assist in the implementation of the programme unit activities:

- Support in the organization and coordination of workshops, seminars and coursesundertaken within the framework of the programme.
- Liaise with the relevant national focal points and UN agencies for the organizationof the programme activities.
- Develop, as appropriate, in coordination with the programme unit practical tools thatwill facilitate the implementation of the courses and/or workshops.
- Ensure the quality control of outgoing information and communications related tothe programme.
- Liaise with the executive office on programmes activities.
- Draft and prepare correspondence on programme activities.
- Provide inputs/information required to the programme advisor for the preparation ofcommunications/report to donors or external clients.

3. Liaise with Executive Office on administrative matters:

- Carry-out and submit required preparatory work for contracts, tendering, accordingto UN procedures, rules and regulations.
- Support and organize programme procurement processes, requirements and makepurchases in consultation with the EO coordinator.

4. Knowledge Management
- Responsible for systematizing administration and storage of electronic files forprogramme unit.
- Responsible for developing systems for disseminating institutional knowledge andlessons learned to and from internal and external stakeholders.
- Contribute inputs for programme contributions to institutional communications.

5. Perform other duties as requested by the Director.

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