Executive Assistant for Construction Firm
hace 1 día
Job Title: Construction Executive Assistant (with Personal & Professional Support Responsibilities)
Location: Remote
Reports To: CEO, Company President
Position Overview:
We are seeking a proactive, detail-oriented Executive Assistant to support a busy entrepreneurial executive in the construction industry. This role includes professional administrative support and personal assistant duties, requiring strong multitasking skills, excellent communication, and the ability to anticipate needs in a fast-paced environment.
Key Responsibilities:
Professional Support:
- Manage and coordinate a complex calendar, including meetings, site visits, vendor calls, and networking opportunities.
- Organize and attend meetings, prepare agendas, take minutes, and follow up on action items.
- Handle email inbox management: prioritize, draft, and respond on behalf of the executive as appropriate.
- Assist with real estate license registration and renewals.
- Conduct market research and support company projects and feasibility studies.
- Liaise with contractors, consultants, and municipal offices.
- Prepare reports, presentations, and documents relevant to construction projects and business development.
- Track deadlines, permits, compliance, and regulatory filings.
Personal & Travel Support:
- Book domestic and international flights, hotels, transportation, and dining reservations.
- Manage personal calendar appointments (e.g., medical, family, home service vendors).
- Coordinate special events, gifts, and holiday scheduling.
- Oversee and coordinate household management items, as needed.
Requirements
Qualifications:
- 3–5 years experience as an executive assistant, preferably in construction, real estate, or property management.
- Strong organizational and time management skills.
- High proficiency in Microsoft Office, Google Workspace, and scheduling tools
- (e.g., Calendly, Outlook).
- Familiarity with construction terminology, permit processes, and real estate licensing is a plus.
- Ability to handle sensitive information with discretion and confidentiality.
- Excellent written and verbal communication skills.
- Self-starter who is comfortable with remote work environments.
- Knowledge of CRM systems (e.g., Salesforce, Fireflies, ).
- Bilingual capabilities.
- Travel coordination experience for executives or families.
Benefits
- Remote Working for US Company
- Exposure to new technology & trend
- Competitive Salary
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