Executive Assistant

hace 4 semanas

Lima, Perú Adidas A tiempo completo

Purpose of the Role and Overall contribution to the Organization:
- Creating a PARTNERSHIP with the GM & FLM
- Making a DIFFERENCE to the GM adding value
- Doing the work GM delegates with EXCELLENCE and allowing him to dedicate time to core business
- Roles and Responsibilities:
- Administrative Tasks:
- 1. Agenda Management:
- Management of GM's agenda
- Elaborate holidays calendar of FLM: Send reminders and ensure communication of holidays within the whole FLM team.
- 2. Travel Management
- Negotiation and administration of hotels and vendors ensuring quality in their service
- 3. Expenses Reporting
- PO Creation
- Presentation and registration of expenses reports of GM
- 5. Administration of GM’s petty cash
6. Documentary Control of General Management
7. Ad Hoc Administrative Requests- Event Management: Planning, Execution and Improvement
1. FLM's Meeting: Ensure Operational Rythm, Meeting scheduling, Assistance tracking, room reservation, meals, logistics
2. Support in Meetings with FLM Participation (Room reservation, logistics, materials, meals, etc.)
- Listen & Connect
- Leaders Community
- Breakfasts with GM
- 3. Regional Visit Calendar:
- Elaborate calendar for VP's visits
- Ensure logistics (meeting rooms, dinners, outings, lunch, coffee breaks, transfers, hotel reservations)
- 4. Support BD with the plan and organization of visits of global guests and global / regional events of the SLT team
- Ensure a successful visit including agenda gatekeeping, transfer arrangements, dinner venue organisation and others
- 5. AEM: Work together with Internal Comms Manager
- Schedule meeting with GM and IC to Review Presentation
- Logistics: Room reservation, catering, etc.
- 6. Support the Organization of Workshops & Outings of FLM (e.g.: strategy meeting, end of year meeting)- Other Tasks:
- 1. Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites, etc.
2. Ensure excellence in service to FLM members that require any supportEducational Minimum Requirement: Administration or similar careers, 5 years of experience in similar roles.
- Experience as a executive assistant, preferably in multinational companies
- Effective communication at all levels of the company, with proven track of C-level communication
- Experience handling confidential information
- Service Orientation
- Ability to multitask and prioritize
- Organization skills
- Flexibility
- Language Requirement: Fluent English
- Proficient in MS Office (Word, Excel, PPT, Outlook)
- Experience in events organization (NICE TO HAVE)

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.

COURAGE: Speak up when you see an opportunity; step up when you see a need..

OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.

INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.

TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.

INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.

RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.

**ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.**

***
- JOB TITLE:
- Executive Assistant- BRAND:
- adidas- LOCATION:
- Lima- TEAM:
- Administrative- STATE:
- LIM- COUNTRY/REGION:
- PE- CONTRACT TYPE:
- Full time- NUMBER:
- 494014- DATE:
- Feb 13, 2023

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