Executive Assistant
hace 4 meses
País **:Perú**
Provincia **:Callao**
Población **:LIMA**
Categoría **:Dirección**
Tipo de contrato **:Indefinido**
Jornada laboral **:Completa**
**Purpose of the Role and Overall contribution to the Organization**:
- Creating a PARTNERSHIP with the GM & First Line Management (FLM) team
- Making a DIFFERENCE to the GM adding value
- Doing the work GM delegates with EXCELLENCE and allowing him to dedicate time to core business
**Roles and Responsibilities**:
**Administrative Tasks**:
1. Agenda Management:
- Management of GM's agenda
- Elaborate holidays calendar of FLM
2. Travel Management
- Negotiation and administration of hotels and vendors ensuring quality in their service
3. Expenses Reporting
- PO Creation
- Presentation and registration of expenses reports of GM
5. Administration of GM's petty cash
6. Documentary Control of General Management
7. Ad Hoc Administrative Requests
**Event Management: Planning, Execution and Improvement**
1. FLM's Meeting: Ensure Operational Rythm, Meeting scheduling, Assistance tracking, room reservation, meals, logistics
2. Support in Meetings with FLM Participation (Room reservation, logistics, materials, meals, etc.)
- Listen & Connect
- Leaders Community
- Breakfasts with GM
3. Regional Visit Calendar:
- Elaborate calendar for VP's visits
- Ensure logistics (meeting rooms, dinners, outings, lunch, coffee breaks, transfers, hotel reservations)
4. Support BD with the plan and organization of visits of global guests and global / regional events of the SLT team
- Ensure a successful visit including agenda gatekeeping, transfer arrangements, dinner venue organisation and others
5. AEM: Work together with Internal Comms Manager
- Schedule meeting with GM and IC to Review Presentation
- Logistics: Room reservation, catering, etc.
6. Support the Organization of Workshops & Outings of FLM (e.g.: strategy meeting, end of year meeting)
**Other Tasks**:
1. Provide interpretation and translation for non-Spanish speakers for personal documents, calls, online bookings on non-English sites, etc.
2. Ensure excellence in service to FLM members that require any support
- Educational Minimum Requirement: Administration or similar careers, 5 years of experience in similar roles.
- Experience as a executive assistant, preferably in multinational companies
- Effective communication at all levels of the company, with proven track of C-level communication
- Experience handling confidential information
- Service Orientation
- Ability to multitask and prioritize
- Organization skills
- Flexibility
- Language Requirement: Fluent English
- Proficient in MS Office (Word, Excel, PPT, Outlook)
- Experience in events organization (NICE TO HAVE)
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